Email Signature Design: How to Create a Professional and Attractive Signature for Your Emails

An illustration of an attractive email signature design

Email signatures are more than just a way to sign off your messages. They are also a powerful marketing tool that can help you promote your brand, showcase your achievements, and drive traffic to your website or social media profiles. A well-designed email signature can make a lasting impression on your recipients and increase your credibility and trustworthiness.

But how do you create an email signature that stands out from the crowd and reflects your personality and style? In this article, we will share some tips and tools to help you design an email signature that suits your needs and goals.

What to Include in an Email Signature

Before you start designing your email signature, you need to decide what information you want to include in it. Depending on your purpose and audience, you may want to include different elements, such as:

  • Your name and job title
  • Your company name and logo
  • Your contact details, such as phone number, email address, and website
  • Your social media icons or links
  • A call to action, such as a link to a landing page, a booking system, or a newsletter subscription
  • A photo or an avatar of yourself
  • Your pronouns, if you want to share them
  • A disclaimer or a legal requirement, if applicable

However, you don’t want to overload your email signature with too much information. A good rule of thumb is to keep it short and simple, using no more than 3-4 lines of text. You should also prioritize the most relevant and important information for your recipients, and avoid including anything that is redundant or unnecessary.

How to Design an Email Signature

Once you have decided what to include in your email signature, you need to think about how to design it. Here are some tips to help you create a professional and attractive email signature:

  • Use just one font type, and make sure it is a safe font that is compatible with most email clients. You can use different font sizes or styles (such as bold or italic) to create contrast and hierarchy, but don’t use too many variations that can make your signature look messy or inconsistent.
  • Keep the color palette small, and use your corporate colors if you have them. You can use colors to highlight certain elements or create visual interest, but don’t use too many colors that can clash or distract from your message. You should also make sure that the colors you choose have enough contrast with the background color of your email.
  • Use design hierarchy, which means arranging the elements of your signature in order of importance. You can use different techniques, such as alignment, spacing, size, or color, to create hierarchy and guide the eye of your readers. For example, you can align your name and job title to the left, and your contact details to the right; or you can use a larger font size for your name and a smaller font size for your contact details.
  • Use beautiful and professional images, such as your company logo or a headshot of yourself. Images can add authority and personality to your signature, but they should also be relevant and appropriate for your context. You should also make sure that the images you use are high-quality and optimized for web, meaning that they have a small file size and load fast.
  • Take advantage of space dividers, such as lines, dots, or icons, to separate different sections of your signature and make it easier to read. Space dividers can also add some style and flair to your signature, but they should be subtle and consistent with your overall design.
  • Keep an eye on image size, which means making sure that the images you use in your signature are not too large or too small. You want your images to be visible and clear, but not overpowering or pixelated. A good practice is to use images that are no larger than 200 pixels wide by 100 pixels high. You should also avoid using images that are larger than 10 KB in file size, as they may not load properly or cause spam filters to block your emails.
  • Use social media icons to drive traffic, if you want to showcase your online presence and encourage your recipients to follow you on different platforms. You can use icons that match the color scheme of your signature, or use the original colors of each social media brand. You should also make sure that the icons are clickable and link to your profiles, and that they are not too large or too small.
  • Include an international prefix in your contact number, if you communicate with people from different countries. This will make it easier for your recipients to call you, and avoid any confusion or misunderstanding. For example, if you are based in the UK, you can use +44 as your prefix, followed by your phone number without the leading zero.
  • Make your design mobile-friendly, which means making sure that your signature looks good and works well on different devices and screen sizes. You can do this by using a responsive design, which adapts to the width of the screen; or by using a single-column layout, which avoids horizontal scrolling. You should also test your signature on different email clients and browsers, and make any adjustments as needed.

Design your new email signature now


An email signature is a valuable asset that can help you communicate effectively and professionally with your recipients. By following the tips and tools we shared in this article, you can create an email signature that reflects your brand, showcases your achievements, and drives traffic to your website or social media profiles.

We hope you found this article helpful and informative. If you have any questions or feedback, please feel free to contact us. Thank you for reading!

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