Posted on 28 July 2026

Email Disclaimer Examples & Wording (Free Templates)

Email disclaimers are everywhere — usually far longer than they need to be. Whether they carry legal weight is debatable, but a concise, well-worded disclaimer can still be useful for confidentiality and clarity. Here are examples you can adapt.

This is general guidance, not legal advice. For anything binding, consult a solicitor.

Confidentiality disclaimer

This email and any attachments are confidential and intended solely for the named recipient. If you have received it in error, please notify the sender and delete it. Any unauthorised use or disclosure is prohibited.

Short confidentiality notice

Confidential: intended for the addressee only. If misdirected, please delete and let us know.

Legal / no-contract disclaimer

Nothing in this email is intended to create a legally binding agreement unless confirmed in a signed contract.

Environmental note (use with caution)

“Please consider the environment before printing” has become a cliché that arguably does more harm than good. If sustainability matters to your brand, demonstrate it elsewhere — a footer line rarely changes behaviour.

When do you actually need a disclaimer?

Regulated industries (finance, law, healthcare) often have specific requirements — follow your compliance team’s wording. For most businesses, a short confidentiality line is plenty. Longer is not more legally protective; it’s just harder to read.

How to add it without ruining the design

Keep disclaimers small, muted and beneath your main signature so they don’t compete with your name and brand. A managed signature keeps the exact approved wording consistent across your whole team — no rogue versions.

Pair this with your legal company details and see the full picture in our setup guide. Build your signature free →